Book Your VW Campervan Holiday Experience
It is vital to be fully aware of the contents of this page, which in tandem with the terms set out on the hire agreement constitute the terms and conditions of hire. Breach of any of these terms, depending on the nature of the breach, may give rise to : the loss of your security deposit ; a breach in the terms of the vehicle's insurance leading to a lack of cover for an individual or occurrence ; a criminal offence being committed.
'You/Your/Yours'
Refers to the hirer of the vehicle as recorded on this agreement, and any additional drivers also recorded on this agreement.
'We/Our/Us
Refers to VWcamperhire.com and its employees and agents.
'The Parties'
Refers to the hirer of the vehicle as recorded on this agreement, any additional drivers also recorded on this agreement, and VWcamperhire.com and its employees and agents.
'Agreement'
Refers to the entirety of the hire agreement, to include the first page with details of the hirer, the vehicle and any charges, and every part and page of these terms and conditions, all of which constitute the entire agreement between the parties.
'Hire'
Refers to the provision to you of the vehicle by us in accordance with the terms of this agreement.
'Vehicle'
Refers to the vehicle provided to you by us in accordance with the terms of this agreement.
'Charges'
Refers to any and all charges levied at you by us in respect of the hire of the vehicle in accordance with the terms of this agreement : mandatory, elective and/or refundable ; to include deposits, daily rates, additional extras and penalty charges.
'Accessories'
Refers to any supplemental and/or additional item provided by us to you as part of the hire of the vehicle according to the terms of this agreement, that nonetheless does not form part of the vehicle itself.
'Damage'
Refers to any loss or defect that arises while the vehicle is in your care, whether cosmetic, electrical or mechanical, that causes the vehicle to no longer be in the same condition as it was when we provided it to you.
1. Collection & Return Of Vehicle
a) You must collect the vehicle between 2pm and 4:30pm on the day that hire is due to commence in the allocated 15 min slot. Please allow at least 15 minutes to demonstrate the workings of the vehicle and its accessories.
b) You must return the vehicle by 11am on the final day that hire is arranged for. The vehicle must be clean and in the same condition as when it was collected, and must have a full tank of the correct fuel type. Should this prove not to be the case, a charge will be levied, which will in the first instance come out of your security deposit.
c) Should the vehicle have been involved in an accident involving damage to itself or third party property, you will be liable for the policy excess shown below:
| 25-75 Years Old | |
| UK Hire and Residency | European Hire / Non UK Residency |
|---|---|
| £750 | £1,000 |
d) If it becomes clear that you will be late returning the vehicle, you must advise us immediately, as any failure to do so may mean that you are driving the vehicle while uninsured, which may in turn give rise to your prosecution. All late returns are charged an additional £100.00 per hour.
e) If you lose the use of the vehicle for any reason during the period of hire, we have no obligation to refund you any money paid to us, and are not required to provide you with a replacement vehicle.
2. Drivers
a) All drivers must be aged between 25 and 75 years old, and have held a full valid driver's licence for two years. We reserve the right to refuse the hire of a vehicle to any driver we see fit without explanation.
b) Details of any additional drivers will be required at least 7 days in advance of the commencement of hire.
c) A valid driver's photographic licence plus DVLA license summary PDF must be produced by all drivers at the commencement of hire. Copies/scans of both licenses to be uploaded to our website in advance of the day of hire commencement.
d) Each driver must also provide two forms of identification which must be two of the following - utility bill, bank statement, credit card statement, mortgage statement or council tax bill that matches the driving license address and is dated within the three months of the hire commencement.
e) Drivers will be held personally liable for any and all legal penalties (eg: fines, charges or illegal activities undertaken), which are incurred during the period of hire, except where those penalties can be proven to reflect upon the condition of the vehicle at the point of hire. In relation to any motoring offences that occur duyring the hire period such as speeding/parking infringements then the contact details of the hirer(s) will be passed to the appropriate fine/points issuer.
3. Use of the Vehicle
a) The vehicle is not to be:
4. Smoking In The Vehicle
Smoking of any kind is banned in or near our vehicles/awnings. There will be a deduction from your security deposit should there be evidence of smoking having taken place within the vehicle upon its return to us.
5. Taking Pets
a) Should you wish to bring a pet or pets along, please ensure you have booked a campervan that is permitted to carry pets. We reserve the right to refuse to allow your pet or pets at our own discretion and without explanation.
b) Should your pet cause damage to the vehicle's interior and/or accessories, the cost of rectification will be deducted from your security deposit in the first instance. Should you take a pet in a pet-free campervan you will automatically incure a £100 cleaning fee which will be taken from your security deposit.
6. Modifications To The Vehicle
You will not make any modifications of any kind to the vehicle's exterior, interior, mechanical or electrical workings or accessories without our prior consent.
7. Maintenance Of The Vehicle
a) You will ensure that the vehicle is properly maintained while in your care, within a reasonable limit. This is to include checking oil and water levels on a daily basis, and ensuring that the vehicle's tyres are safe before moving off.
b) Regular checks of the battery are also essential. Do not continue to run the battery for an extended period in order to run electrical equipment or accessories.
c) Provided the fault is not due to your actions, or due to any breach of these terms and conditions or of this agreement, we will reimburse you up to £50.00 for proportionate and reasonably incurred costs in effecting any mechanical repair with the vehicle, providing that you can provide receipted documentation proving the work undertaken and the amount incurred and have received our prior consent to undertake the work.
8. Making Payment
a) You must confirm the availability of your chosen vehicle with us at the time of booking. A booking is only fully confirmed once a non-returnable booking deposit of 30% of the total booking cost has been received, at which point your confirmation email will be sent. The balance of the hire charges must then be paid at least 6 weeks before hire commences.
b) Should booking occur within 6 weeks of the date that hire is due to commence, the full hire charges will be payable immediately upon booking, and upon receipt the confirmation email will be sent.
c) Payment of the hire charges is debit card, credit card or Paypal. Only one discount code/voucher code can be used per booking.
9. Cancellations & Charges
a) Should you be forced to cancel your booking prior to 6 weeks before hire commences, you will lose the non-refundable 30% booking deposit.
b) Should cancellation occur within 6 weeks of the date that hire is due to commence, you will lose the full amount of the hire charges.
c) Gift Vouchers are non-refundable including any unspent sums.
d) In the event that your hire cannot proceed because of legal government restrictions such as a local or national lockdown where overnight stays away from your primary residence are not permitted then we will offer a change of date where the full value of your booking can be transferred to a new date. If preferred alternative dates are not yet known then we will issue a gift voucher code to the full value paid that will have no expiry date on use or restriction on use so that you can rebook your trip at your leisure .
10. Your Security Deposit
A security deposit for the amount shown below is payable before hire can commence. This deposit is fully refundable upon the return of the vehicle, provided it and any accessories are delivered on time and in the same condition as when they left. This must include a full tank of the correct fuel type.
| 25-75 Years Old | |
| UK Hire and Residency | European Hire / Non UK Residency |
|---|---|
| £750 | £1,000 |
b) The deposit will be refunded to you within 7 days of these conditions being met.
c) You will be charged at if the vehicle is returned past the agreed time, at £100.00 per hour. This is because the vehicle will need to be completely cleaned, valeted and re-stocked before the next customer arrives to collect it.
d) Should any damage to the interior of the vehicle and/or the accessories exceed the security deposit, you will be liable for settling these additional costs.
e) Should the damage not exceed the security deposit then we will only charge you for the amount required to set right the damage, and will return the remainder of the deposit to you.
11. Chargeable Insurance Extras
Insurance for additional drivers is charged at £8.00 per additional driver per day (in whole or in part) , with a maximum of three drivers allowed. We reserve the right to refuse hire of a vehicle to any driver we see fit without explanation.
12. Vehicle Insurance
a) Comprehensive insurance cover is included in the stated price, with a standard excess of £750.00 (£1000.00 for non UK residents) payable in the event of any accident damage to either the vehicle or third party property. You will be liable for this excess, as well as for the replacement or repair involved in any damage to the windscreen or tyres.
b) The driver, or drivers, must be a minimum of 25 years old in order for them to be covered, and as a consequence we will not allow any additional driver below this age.
c) Repair costs which are less than the Insurance Excess will be invoiced directly to the Hirer. An insurance claim will only be made if the total repair cost exceeds £750 (£1000 for non UK residents).
d) Hirers cannot be insured in the following circumstances:
e) The following are not covered by VW Camper Hire's Vehicle Insurance:
13. Cleaning
a) As part of the hire agreement you are expected to sweep out any debris in the campervan and wipe down all internal surfaces before returning the vehicle.
b) You also agree to bring the camper van back in a condition that is not unreasonably dirty on the outside.
14. In The Event Of An Accident
a) Should an accident occur while the vehicle is in your care, or should any accident, loss or damage occur to the vehicle, you must inform us within 24 hours..
b) Any theft, road traffic accident or damage to third party property arising out of your use of the vehicle must be reported by you to the local police. Names, addresses and contact telephone numbers for any and all third parties and witnesses must be obtained by you, even if the matter appears to be straightforward and/or the damage minimal.
c) By signing this agreement, you undertake to assist us and our representatives in handling any claim arising from any accident, incident or event occurring while the vehicle is in your care, including but not limited to the completion of report forms and witness statements, interview by our representatives or their agents and attending Court to provide evidence.
15. Breakdown & Recovery
a) In the event of a breakdown rendering the vehicle immobile, you must immediately telephone us in order that we can instruct our nominated breakdown service to arrange for recovery to our own local Volkswagen-approved body shop.
b) If you arrange for the vehicle to be recovered to any other location, you will meet the cost of recovery to our own local Volkswagen-approved body shop.
16. Road & Weather Restrictions
We reserve the right at our discretion to restrict hire in certain locations, at certain times or in certain circumstances due to adverse or unsafe road or weather conditions.
17. Substitution Of Vehicle
We reserve the right to substitute the vehicle booked with an alternative vehicle at our discretion and without consultation with you.
18. Ending The Hire Agreement
a) We may end this agreement and take back the vehicle from you at any time, for any reason and without notice.
b) Such reasons may include, but are not limited to, the following:
c) Should this agreement be ended prematurely in such a fashion and/or for such a reason, you will be entitled to no refund of any part of the hire charges or security deposit from us.
19. Title To The Vehicle
a) You acknowledge that we continue to hold title to the vehicle and that you act as bailee only. You acknowledge that no part of this agreement provides you with a right of any kind to pledge our credit or cooperation in connection with the vehicle, and you agree not to do so.
b) You will not offer or attempt to offer to sell, lend, hire or assign of any part of the vehicle and/or its accessories or this agreement to any party of any kind, or otherwise deal with the vehicle and/or its accessories in any way other than that allowed by this agreement.
20. Release & Indemnity
a) Subject to our obligation to deliver the vehicle or an appropriate substitute vehicle to you, you release us, our employees, servants and/or agents, from any liability to you (regardless of who is at fault) for any loss or damage incurred by you or a third party by reason of your use and/or possession of the vehicle, including but not limited to:
b) Subject to any insurance arrangements agreed with us, you hereby agree to indemnify us and continue to indemnify us, our employees and agents against any claims, demands and expenses (including legal costs) incurred or sustained by you or by a third party by reason of your use and/or possession of the vehicle.
21. This Agreement
a) Any alterations and/or amendments to this agreement must be made in writing and must be signed by the parties.
b) This agreement will in all instances be governed by English law, and this agreement, including the terms and conditions, constitutes the entire agreement between the parties. No additional oral undertakings, warranties or agreements between the parties relating to the subject matter of this agreement can supersede the terms of this agreement without the prior consent of the parties.
c) We reserve the right to add or amend any charges referred to in this agreement without prior notice to you.
22. Customer Parking
a) Customer cars are parked at their own risk.
VWCH Limited
Company number 08519533
Head Office address:
Unit M Studio, West Quay Road, Southampton Hampshire SO15 1GZ
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